Company: Indiana Industrial Services, LLC

Job Title: Project & Administrative Coordinator

Job Type: Full-Time
Location: Onsite in Indianapolis, IN (Whitestown) area

Indiana Industrial Services, LLC is a global material handling installation company that provides a comprehensive range of mechanical and electrical installations specializing in conveyor and robotic controls and warehouse systems.

Requirements:

• Have great attention to detail
• Learn and adapt quickly
• Must be able to work well in a team
• Time management skills to handle multiple projects in a fast-paced environment
• Proficiency in Microsoft Word and Microsoft Excel
• Minimum 5 years’ experience in a similar role
• Must have a High School Diploma or GED

Preferred:

• Prior experience in construction project coordination and/or knowledge to understand the various layers of a project
• Previous experience working with Great Plains software
• Bilingual (English / Spanish)

Job Description/Duties

• Data entry into Microsoft GP for job costing and project updates

• Assist in creating/sending quotes to customers

• Receive purchase orders and create new projects in accounting software
• Organize projects, from start to finish

• Rent equipment and hotel for projects
  • handle service requests for equipment
  • Update hotels with changes (as needed)
• Update project spreadsheet daily
• Assist in project scheduling and crew tracking

• Manage and coordinate suppliers for new projects as needed
• Answer multi line phones with professional etiquette
• Weekly payroll review in ADP Workforce Now for over 300 employees
• Complete credit card reconciliation as needed
• Assist Accounts Payable with check processing and invoice reconciliation

Benefits:

• 401k with Annual Company match
• Dental, Health, Life, and Short Term Disability insurance
• Flexible Spending Accounts
• Company is 100% Employee Owned since 2018

Salary and Shifts:

• Shifts are Monday to Friday, 7:00am – 4:00pm
• Work location: Onsite in Indianapolis, IN (Whitestown) area
• Salary beginning at $20 - $24/hour, based on experience